Part of the Pillartrak Platform
Childcare Operations, Managed at District Scale
Unify attendance, enrollment, staffing, billing, and compliance into one calm, district-ready platform.
When childcare scales, complexity multiplies.
Disconnected tools create blind spots
Spreadsheets, paper forms, and siloed apps make it hard to see the full picture across sites.
Staffing ratios require real-time visibility
Compliance depends on knowing exactly how many children and staff are present at any moment.
Reporting can't wait until month-end
Administrators need current data to make decisions, respond to audits, and plan resources.
CARE brings every moving part into one operational view.
One platform for live operations and administrative oversight.
Live Operations
Real-time attendance, staffing ratios, and site status across all locations.
Enrollment Control
Manage enrollment workflows, required documents, and approval processes.
Financial Oversight
Invoices, payment tracking, and exception handling in one financial view.
Staff & Compliance
Certifications, staff assignments, and compliance alerts in one place.
Communication
Parent messaging, announcements, and broadcast notifications.
Built for the realities of district-run programs.
Attendance Tracking
Capture check-ins and checkouts with time-stamped records that support billing, compliance, and parent communication.
- Digital sign-in with parent verification
- Accurate daily attendance logs
- Absence tracking and notifications
Staffing Ratios & Alerts
See staff-to-child ratios in real time and receive alerts before compliance thresholds are crossed.
- Live ratio calculations by classroom
- Proactive threshold alerts
- Staff assignment visibility
Enrollment Management
Streamline enrollment from application to confirmation with configurable workflows and document tracking.
- Online enrollment applications
- Document upload and verification
- Waitlist and capacity management
Billing & Payments
Generate invoices, process payments, and reconcile accounts with visibility into collections and outstanding balances.
- Automated invoice generation
- Online payment processing
- Balance and aging reports
Messaging & Notifications
Communicate with parents through secure messaging and send announcements to classrooms, sites, or the entire district.
- Direct parent messaging
- Broadcast announcements
- Notification preferences and history
Staff Certifications & Compliance
Track staff certifications, expirations, and compliance readiness across sites and programs.
- Certification and training tracking
- Expiration visibility and reminders
- Compliance status at a glance
Reporting that's ready for administrators, auditors, and boards.
- Attendance trends by site and program
- Revenue and collection insights
- Compliance and certification status
Designed for multi-site, multi-program childcare.
District Administrators
Program Directors
Operations & Compliance Leads
Finance & Accounting Teams
A Pillartrak product—built to integrate.
CARE is part of the Pillartrak family—built to stand alone or work together.
See how CARE fits your district.
We'll walk you through the workflows, reporting, and oversight features most relevant to your programs.